costlann

For Irish sole traders, builders, and trades

Turn site documents into VAT-ready records and project profit.

Upload supplier invoices, credit notes, estimates, and client invoices, then review the extracted details before exporting clean records for your accountant.

Start scanning free See how it works

No card upfront. Built for small contractors who need cleaner records and project visibility, not another full accounting system.

Capture documents fast

Take a photo on site, upload supplier PDFs, or add client estimates and invoices against a project.

Review before approval

Confirm suppliers, clients, dates, totals, VAT, projects, and line items before anything becomes a record.

Track profit and export

See project income, costs, and gross profit, then download CSVs and original files for accounts.

Who it is for

Built for small Irish trade businesses with invoices everywhere.

Builders and subcontractors Keep job invoices, supplier PDFs, site photos, and client estimate totals together before month-end.
Electricians and plumbers Capture parts, materials, supplier invoices, and project income while the work is still fresh.
Carpenters, plasterers, and decorators Turn scattered receipts, credit notes, and invoice emails into records your accountant can use.
Accountants and bookkeepers Help trade clients send cleaner purchase, credit note, and project income exports with original files.

What you get

Document records your accountant can work with.

AI extraction Supplier, client, document number, date, totals, VAT, and line items are read from uploads.
Purchase documents Supplier invoices, receipts, bills, and credit notes can be grouped by supplier and project.
Project income documents Read estimates, client invoices, variations, and payment certificates without creating them in Costlann.
Profit and export Compare project value against approved costs, then export CSVs plus original files together.

How Costlann works

From site documents to project profit.

  1. Capture purchase and income documents Use your phone camera, upload supplier PDFs, or add client estimates and invoices.
  2. Review extracted details Confirm the supplier, client, project, VAT, totals, and line items before approval.
  3. Confirm project value and export Decide what counts toward project value, then send clean files for VAT or accountant handover.
Project review Live margin
Project Smith Extension
Income €18,000.00
Gross profit €10,600.00
Client estimate€18,000.00
Approved supplier costs€7,400.00
Margin58.9%

Where Costlann fits

Before your accounts process, not instead of it.

Costlann reads the purchase and project income documents you already have. It helps you capture, check, and export records so the accountant gets cleaner inputs.

Not customer invoicing Costlann can read client estimates and invoices you already created, but it does not create or send them.
Not full bookkeeping Keep Xero, QuickBooks, Big Red Cloud, or your accountant if that is already working.
Not guesswork Project income documents only affect project value when you confirm they should be used.

Founder-led pilot

Try it with real project documents.

Start with 10 scans per month for 3 months. No card required.

Best first test Upload 5 to 10 recent supplier invoices plus one client estimate or invoice, then check whether the project view and export save time. Start scanning free

Built for Irish trade workflows

Costlann is focused on supplier invoices, credit notes, project income documents, VAT checks, job details, and simple exports. It is designed to sit before your accounts process, not replace it.

Start free

Start with 10 scans per month for 3 months without adding a card.

Start scanning free